August 3, 2016

What We Do

Your HOA Community Management will handle all of the day-to-day operations that are required to fulfill the management services that your Community Association needs. We provide comprehensive service management to a variety of communities and associations.


Management Services

  • Maintain the common areas of the property within the constraints of the approved budget; review operating expenditures including insurance, utilities and services and where possible, reduce the cost to the Association while maintaining the quality of services.
  • Hire, pay (at the expense of the Association), negotiate, supervise and discharge vendors necessary to maintain the common areas in accordance with the approved budget.
  • Negotiate on behalf of and at the expense of the Association service contracts for utilities, trash removal, security, janitorial, landscaping and any other such service deemed necessary for the community.
  • Provide periodic inspection reports of the common areas of the Association and, if advisable, recommend an appropriate course of action.
  • Assist the Board in the placement of insurance in accordance with the governing documents.

Vendor Management

Securing and reviewing all bids for services is just one of our responsibilities of the management services our business provides your community.

  • Will secure and review all bids for presentation to the Board of Directors.
  • Develop and review preventative maintenance programs.
  • Investigate and troubleshoot various maintenance issues that typically face a community such as landscaping, water diversion, etc.

Financial Overview

Our management services emphasize the financial stability of the Association. This is vital, and Your HOA Community Management oversees all facets of the accounting process including accounts receivable and payable, general ledger, bank reconciliation, budget preparation, etc.

  • We send annual assessment fee invoices to owners.
  • Offer online payment of annual association fees.
  • Institute a late fee policy and notify delinquent owners within the time frame prescribed by the Governing Documents; provide the Board with periodic listings of delinquent accounts, and take action deemed appropriate upon direction from the Board.
  • Deposit all funds collected on behalf of the Association into a segregated bank account in the name of the Association.
  • Payment of all approved invoices to creditors
  • Provide the Board with a monthly financial statement showing receipts and disbursements for the month, comparing the monthly and year-to-date activity to budgets for those periods.
  • Assist the Board in the preparation of Annual Budget.
  • Assist in the preparation and distribution of payment of all related taxes; and preparation of the Corporate Tax Return.

Administration

Communication in all its forms (the enforcement of Association Documents and Rules and Regulations) plays an integral part in the success of a community association.

  • Assist the Board with the development, implementation and enforcement of rules and regulations established for the enhancement of the Association including architectural control.
  • Assist the Board in the development and revision of the Association’s Governing Documents.
  • Assist the Board with the preparation and distribution of all materials in connection with the annual / election meeting, special meetings and budget meetings.
  • Correspond with owners in matters deemed necessary by the Board.
  • Set up and maintain owner and vendor files.
  • Attend board meetings and special meetings as required.
  • Assist the sellers by providing necessary statements of Association dues balances, certificates of resale, by-laws, rules and regulations, etc. for a fee to be paid by the seller.

Remote HOA Management

Your HOA is now offering Remote HOA management services for homeowners associations located anywhere in the state of Indiana. This is a great option for those with management needs that aren’t one-size-fits-all, since most communities have vast differences and range in size, budget, and management requests.

Through our Remote HOA management services, communities can choose from solutions that fit the exact needs of their community. These Remote management options provide the chance for more efficient and flexible services that weren’t available or possible in the past.

How Does Remote HOA Management Work?

The process is simple and practical. Using the cloud, data can be stored, sent to a community no matter where the management company holds its home base. This allows us to improve client communication at any time and place, provide more efficient automatic processes through our management and accounting solutions, and offer instant access to important information that is protected and secured.

Remote management solutions also mean reduced costs for communities in both their service areas and beyond, making Remote HOA management a very viable and affordable option if full-service on-site management is not needed or possible.

The Benefits of Remote HOA Management

There are several situations when Remote management is the best option for your community association. Whether your self-managed community’s Board of Directors needs extra support in specific areas or they are looking for other out-of-office needs to keep things running smoothly while focusing on other goals, our Remote HOA management services make that possible and take away the added stress that board members already face.

We can also assist with receiving and handling of phone calls and emails in the same professional manner your community is used to having. Think peace of mind, more room to breathe, and affordable support when you need it while running your association.

We understand that working on a volunteer board can suck up a lot of your free time, and it can often feel like a thankless job with seemingly never ending responsibilities. We also understand that HOA fees and member dues can easily pile up, and that full-time management isn’t always an option or the best decision for a community.

Our Remote HOA management can help reduce the stress and overwhelm board members face with running a homeowners association while offering more affordable solutions and work balance to get move your homeowners association toward its goals.

Remote HOA Management Services

Our services at Your HOA allow us to offer associations support within a full range of areas, including the following:

– Vendor management and contract review
– Reserve planning and review
– Review of HOA documents
– Collection management
– Legal discussion and guidance for HOA board
– Handling of community mailings and correspondence
– Preparation and distribution of newsletters, notices, and community letters
– Handling of violation letters and enforcement
– And more!

The benefits of our Remote HOA management services are equal to that of our full-service management solutions – but for just a fraction of the cost. You board will enjoy the combination of freedom that comes from self-management while also receiving professional virtual support in the areas where you most need it.

Your HOA Remote Management Accounting

When managing an HOA community, one of the most overwhelming and confusing tasks can be handling and deciphering the community’s finances and accounting processes. Whether a community is working with us On Site, via Remote HOA management or your community is self-managed, financial duties can be the hardest if those handling them don’t hold the proper background for making informed decisions about finances.

Our Remote accounting services help solve these problems by offering homeowners associations and condominium associations more flexibility and freedom through professionally managed and secure financial support.

Your HOA manages all of our communities with the best HOA accounting and back office services. We benefit your association by reducing the amount of work required by your HOA board while also saving you thousands of dollars annually.

Our Remote accounting services simplify the process and allow you to work with us from anywhere and in any situation. Contact us today to find out more about our custom services for communities like yours. We’ll be happy to find the best solution for you.


HOA Website Services

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  • Affordable Plans
  • User-Friendly And Robust Features For Non-Techy Folks
  • Designs are customized with your photo(s), logo, text and pages
  • Whether your you already have a website or are in need of a new website, we will make your life easier by giving you one point of contact for homeowner requests and support

Click Here to read more about our Website Services!


HOA Business Reinstatement

  • Work with your Board of Directors to get you back to being legal with the state
  • Handle all paperwork involved in the Reinstatement
  • Process any information received from the state or federal government
  • Prepare all back tax return filings along with any business entity reports
  • We will be with you from start to finish to get you back up and running

Let’s Talk.

Contact Us Today.

 

 

We’d Love to have the opportunity to manage your association!

We offer competitive pricing, responsive service, and a full range of services. Please Click the Button Below and we will contact you within the Hour!

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