April 29, 2019

Vendor Network

Thank you for thinking of Your HOA Community Management Inc. as a potential community partner, preferred vendor and/or business affiliate. We are privileged to have as many partnership opportunities, with amazing organizations as we do.

Our vendor program evaluates company performance, pricing and reliability of all applicants. Your HOA Community Management Inc. offers assistance, and can handle the process of soliciting bids, awarding contracts and monitoring the quality of work in conjunction with the applicant during projects. Although this is an optional program, our clients are encouraged to use a network of high quality, vetted and approved vendors that we stand behind based on meeting all requirements listed within the application. While we work with a number of service providers all over the area and participation in the program is optional, having a strong list of quality and vetting companies available is a considerable benefit to our communities.


  • Providing vendor recommendations
  • Procuring bids and awarding contracts
  • Collecting W-9s & vendor insurance certificates
  • Assisting in evaluation of bid quality and alternative solutions
  • Maintaining records of bids, invoices and payments made to vendors
  • Monitoring timeliness and quality of vendor workmanship

The Your HOA Vendor Network currently includes dozens of licensed, bonded, and insured contractors who specialize in everything from mold remediation to drainage inspection. By utilizing our extensive list of service providers, Your HOA customers can ensure that the full range of their property management needs are met.


Quality and reliability in our vendor relationships is one of the primary reasons communities hire a management company. The Your HOA Vendor Network provides a streamlined process. All companies, large and small, are invited to participate in the program and those that meet our specific criteria enjoy preferred status in our database and exposure to our continually expanding portfolio of communities. We review each organization annually not only for basic standards such as licensing and insurance, but also competitive pricing and a long-standing history of performance, reliability and customer satisfaction.

Our preferred vendors get exclusive opportunities to meet and greet with our team of Property Managers, and can participate in additional team member interactions that promote your business and services.

All contractors that qualify based on certain minimum criteria such as appropriate licenses and insurance certificates are encouraged to apply. Basic requirements may vary by trade. A nominal application fee is required as our team will research performance history and seek out references, both internal and external.

Our goal is to partner with only the most trusted businesses. All vendors must adhere to a code of ethics, ensuring the highest standards of business practices in the industry. A detailed description of our requirements is listed within the application.

Our communities require continuous upkeep and a variety of services to maintain their common areas and amenities ensuring they maximize the value of both their homes and neighborhoods. Landscapers, pool maintenance technicians, and pest control are some of the more traditional services that participate in the program; however, we also take great pride in offering easy access to organizations that provide expertise in specialized areas.

Service professionals that meet our specific criteria enjoy unique packages and various levels of membership. Many preferred vendor programs simply post passive listings offering limited exposure, while the Your HOA Vendor Network is a much more robust organization that actively promotes your services to both our board members and our managers.

Opportunities to offer education, publish articles, and network at organized events provide face-to-face meetings with the community decision makers throughout the year! We also provide our network with digital recognition and various in-house opportunities to have your materials available for our team. The more exposure, the more work you could get. We take pride in this program and want the very best for our communities, the team and each of you.

How Do We Begin the Application Process?

Please click the link above to start your application process. Once you’ve submitted your application a member from our team will follow up with next steps should we decide to move forward.

Please keep in mind that this is a competitive program and we do our very best to get back to each applicant. All rules and regulations are listed within the application.