HOA Management Services
Your HOA specializes in homeowners association management services. We provide a full complement of HOA accounting services, from billing and collections to special assessments, to paying bills and preparing the budget for the Homeowner Association. We provide a number of solutions to a variety of problems or issues an HOA association board of directors may have including:
Board Planning, Management, and Operation
Many times members of an HOA’s board of directors are elected having little or no experience with the duties the board must undertake.
Our Solution: We provide board member training programs so that new board members understand their obligations and duties to ensure proper board obligations and duties. Training helps to ensure proper board operation and procedures. A Senior Manager will be assigned to your community association who will look into all of your actions, reports and meeting minutes. We also assist with the preparation of board agendas and help with board direction and administrations in order to help the board better perform their duties for the community they serve.
Regular Inspection and Preventative Maintenance:
One of the boards of directors’ responsibilities is to regularly inspect the HOA’s property and see that preventative maintenance is done. These inspections and maintenance services are important to maintain the overall functionality and value of the community they represent. Unfortunately, many board members don’t have any experience in inspecting the property and often don’t know what preventative maintenance entails.
Our Solution: Here at Your HOA we can do those maintenance inspections for you as well to see to any and all maintenance and repairs needed to maintain the value of the property.
Homeowner Support for Responding in Emergency Situations
In many HOA’s there is often more communication between the board and members of the association. All too often members of the community feel when they call with complaints or calls regarding issues that board members tend to take their time responding to the calls.
Our Solution: Here at Your HOA we provide a resident call center that takes resident’s calls in a timely manner. We provide homeowners with the information they need or tend to requests for repairs and leave the members of the community feel supported and valued. We understand the many challenges of being a board member. That’s why we believe you should never have to wait for a return call.
Budgeting and Maintaining Records
Budgeting and maintaining the records for an entire community requires a lot of attention to detail. You need to be able to project what the association will need in the future. In addition, the board needs to maintain association records of all preventative maintenance checks and schedules as well as planned expenditures for the association.
Our Solution: As part of our services, Your HOA can help your board identify future expenses for your association and help you create your budget and maintain all records associated with your budget.
HOA Accounting and Financial Reporting
No HOA will be able to survive without detailed financial management. Failure to keep your finances in order can result in accounting inaccuracies. These inaccuracies may result in insolvency and legal problems with tax authorities.
Our Solution: Your HOA can ease your accounting and financial burden by providing you with a full range of financial management services. These services include month by month financial reporting and account reconciliation. It also includes billing and collection of association dues and special assessments and a host of other services as well.
Evaluation and Recommendations
In order for a homeowners association’s board of directors to operate within their budget, they need to continually evaluate their operating costs. They also need to find a way to lower some of those costs and/or find ways to increase your operating funds.
Our Solution: Our professional HOA Managers are experienced at evaluating properties and recommending a way for them to significantly lower their operating costs. We can also recommend some ancillary income opportunities to help put more income into your coffers.
Vendor Management Services
Managing the vendors that provide products and services to the HOA is extremely important in completing tasks on time while staying within your budget. Vendor management includes finding the right vendors, negotiating prices, overseeing the work they provide and other related tasks.
Our Solution: Our experienced property management team can provide you with comprehensive vendor management services. With years of HOA management in Southern California, we have worked with many vendors throughout the years and have an extensive list of vendors that can meet your various needs.
Rule Enforcement/Rules and Regulation Expertise
The board of directors for any homeowners association sets the rules for the community. These rules may govern such things as resident behavior, common responsibilities, and even architectural restrictions. While board members may set rules, they may not be good at enforcing them.
Our Solution: With our processes that are in place, we have the rule and regulation expertise to enforce rules without causing undue problems with those homeowners who are violating the rules.
There are local, state and Federal laws that govern HOAs and how they are run. Failure to meet Legal guidelines can result in hefty fines and more that can damage the HOA reputation and in some situations lead to failure of the entire association.
Our Solution: We work with some of the best HOA attorneys in Indiana, and we know and understand the laws governing HOA members and their boards and can help your association meet all the legal obligations for your community.
Extended Services for HOA Management
Here at Your HOA, we provide several extended services for HOA Management. These services include:
- Auditing- We provide timely auditing services for our HOAs upon requests and see that the results of those audits are available to the members of the association.
- Create and Maintain HOA Website- We can create and maintain a website for HOA in order to keep both the board and members of your community informed as to what is happening to within the community.
- Addressing and Informing the Residents of Your Community Through Various Means- We use various means both online and off to keep the community informed of association meetings, scheduled repairs, and other important information.
- Annually Assist Board of Directors for Meeting and Budget- We can assist your board of directors during their annual meeting for setting a realistic budget for the upcoming year. Our experienced supervisors can provide oversight and direction for board meetings and annual homeowners meetings while recording minutes and noting items for further action. Every property benefits from regular inspections, which ensure that maintenance and janitorial matters are attended to properly.
What is HOA Management?
HOA management consists of taking on certain tasks for a community of individual property owners. HOA management takes on the responsibility of making rules for the community and seeing that those rules are followed. The HOA also is in charge of collecting fees for repairs, seeing the public areas for the community are well maintained and other important tasks. The HOA management company needs to have the experience to deal with the many issues the community faces.
In a Homeowners Association, the community of homeowners elects a board of directors and gives them the responsibility for governing the association. When an issue arises, the board of directors often reaches out to a management company for guidance. A good HOA management company can provide guidance to the board for a variety of different issues.
With our knowledgeable staff serving your homeowners association, you will save substantial amounts of money in the long run. Our staff are constantly participating in seminars via education offered by CAI (Community Associations Institute). With our trained professionals and latest technologies, we are able to cater to each homeowners association based on their needs. We are a full-service HOA management company, passionate about providing your community best property management services.
Get in touch with us today for more information about how we can serve you. Contact Us Today!